VACANCY ANNOUNCEMENT
PIU ASSISTANT/TRANSLATOR
Contract: Full-time for 1 year with possible extension based on performance.
Location: Ulaanbaatar, Mongolia
The Objective of the Assignment
The Project Assistant/Translator will be a full-time staff of the Project Implementation Unit (PIU) based in Ulaanbaatar, providing support to ensure smooth implementation of the project and handle the daily project operations.
Detailed Tasks:
Specific tasks include, but may not be limited to:
(i) provide administrative support for the PIU staff and consultants recruited under the project;
(ii) carry out basic office tasks to ensure smooth workflow, such as coordinating and scheduling meetings, providing interpretation/translation services for meetings, arranging travels, printing and photocopying, organizing and filing documents and records, preparing meeting minutes and memos, handling routine correspondences and e-mails, editing reports and documents, etc.;
(iii) manage petty cash for PIU operations and monitor costs of the project vehicle (petrol, driver, etc.);
(iv) purchase and distribute office supplies to other PIU staff and monitor proper maintenance of office furniture and equipment;
(v) assist the Procurement Specialist in advertising invitations for bids and consulting service requirements in ADB system and media and preparing small service contracts;
(vi) assist the Accountant/Financial Management Specialist in processing payments and maintaining records;
(vii) assist other PIU staff and consultants in organizing meetings, training and workshops including preparing documents and materials, arranging venues, and facilitating communication and coordination; and
(viii) carry out other tasks as assigned by the Project Coordinator.
Minimum Qualification Requirements
The Project Assistant/Translator shall (i) have a degree in administration, finance, business or related; (ii) work experience of 4 years of professional experience in providing administrative support for project and business operations if preferred; (iii) experience in working for with externally funded projects, such as ADB, World Bank, EBRD or other international organizations is preferred; (iv) knowledge of advanced (written and oral) level English language proficiency is a must.
APPLICATION PROCEDURE
Deadline: All documents should be submitted both through the e-mail below and in person to the following contact address before 5:00 PM on 01 April 2025.
(i) Curriculum vitae in English and Mongolian, with recent photo taken within the last 6 months,
(ii) Copies of diplomas and relevant certificates with English translation,
(iii) Copy of national citizenship ID,
(iv) Copies of the Labor and Social Insurance books (first page and subsequent pages indicating the employment mobility),
(v) Reference or recommendation letters from current and/or previous employer,
(vi) Cover letter in English.
The submitted documents will not be returned to the applicants. Incomplete applications would not be considered. Only short-listed candidates will be contacted.
Contact address:
Chingeltei District, J.Sambuu Street
MN tower, 10th floor # 1005
Ulaanbaatar 15141, Mongolia.
Tel: +976-77660116, +976-91917179 E-mail: procurement@asdip.mn
